As discussions begin to emerge on reopening our state, board members in partnership with executive directors should be advancing their own discussions about how to effectively and safely re-open their own organizations. The strength of a board is the different perspectives, and experience they bring to the discussion, just by asking some critical questions:
1) How can we keep our staff healthy as we re-open?
2) How can we meet the needs of our constituents, especially those most vulnerable populations?
3) How can we mitigate potential risks?
4) What are potential legal considerations or ramifications?
5) What are the financial implications and do we have the necessary resources?
6) What does our financial picture look like over the comings weeks and months?
7) Can we sustain whatever plan we decide on?
8) How can we keep raising funds?
9) How do we roll out our communications?
10) Is our Business Continuity Plan on point – or how do we adjust it?
One way of addressing these questions and the many more questions that evolve is to set up a Task Force charged with addressing issues brought about by COVID 19 and the re-opening of your services. For those with a small board, your entire board can serve as your COVID-19 Task Force. There is minimal business as usual reporting going on – and most of your discussions are probably around COVID-19. For those with larger boards, a Task Force allows you to bring in expertise you might not have on your board – in HR, legal, financial, supply chain, communications, etc. You can also bring in that expertise if you are a smaller board.
All planning should be done in conjunction with your Executive Director – she/he or they are an important – even critical – part of this planning process. However, the Executive Director should not be charged with researching and making all these decisions alone or in a vacuum. A strong Board/Executive Director partnership will yield the best outcomes – for the organization and for the community.